Main Responsibilities

·     Manage business trips, hotel booking, temp accommodation and visa/work permits application process.

·     Manage security door access, access card user profile creation/deletion and after-hours door access support.

·     Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.

·     Manage office supplies, office equipment and pantry supplies

·     Oversee facilities services & maintenance activities

·     Coordinate with vendors, contractors, and service providers to ensure smooth office operations.

·     Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception.

·     Collaborate with cross-functional teams to ensure a seamless workflow

·     Organize other office activities (town hall booking & etc.)

·     Ensure operations adhere to policies and regulations

 
Legal and Regulatory Responsibilities

·    Comply with all applicable legal, regulatory and internal Compliance requirements, including, but not limited to, the Singapore Compliance manual and Compliance policies and procedures as issued from time to time; Financial Security requirements, including, but not limited to, the prevention of Financial Crime and Fraud including reporting obligations to the Money Laundering Reporting Officer.

·    Maintain appropriate knowledge to ensure to be fully qualified to undertake the role. Complete all mandatory training as required to attain and maintain competence.
 

Secondary duties:

·         Any other duties may be assigned

Degree in relevant discipline